OIL/PACK Petroleum Jobber Software

Budget Payments

The OIL/PACK™ Budget Payments Module is designed to manage level monthly payment accounts, usually for domestic petroleum product users. The program will generate monthly budget payment invoices, track product deliveries and payments, and detect variations from rates of projected usage. It integrates with OIL/PACK's invoicing and A/R modules as well as the optional Rental Tank Module.

  • Budget Payments Module integrates fully with all OIL/PACK functions
  • Tracks charges for product delivered versus billings and payments
  • Budget accounts are automatically detected by invoicing and A/R modules
  • Budget billing invoices and payments are maintained as separate from conventional (non-budget) items
  • Billing invoices are designed to provide maximum information for customer's understanding of account status throughout the year.

Budget Account Setup

  • Budget accounts are attached to existing OIL/PACK customer accounts.
  • Annual budget may be divided into ten, eleven or twelve level payments
  • First month of budget year is user-defined.
  • Late charges may be set by account.
  • Links to Rental Tank Database store complete tank location and status data.

Operator interface

  • Budget account bill invoices are generated monthly. Budget billing invoices are not treated as receivables.
  • Invoices may be reprinted. Late charges may be suspended.
  • Each budget billing invoice summarizes payments, deliveries and charges year-to-date.
  • When invoicing fuel products, OIL/PACK detects budget payment accounts and asks if delivery should be posted to budget account.
  • Late start option allows a budget account to be set up at any time during the year.
  • Overdue text is user-definable for 1 - 4 month delinquencies.

Comprehensive History Data

  • Monthly deliveries (gallons) stored for current and two previous years.
  • Date and amount of each monthly payment for current year are stored in addition to conventional payment detail.
  • Previous working annual budget and date of change (if any) are retained.

Close of Year Options

  • Year-end invoicing program resets all accumulators, updates history data.
  • Accounts with credit balances may be given full credit, or credit may be applied to first month's payment for next year with any excess refunded.
  • Close-of-year process may be run only during first month of budget year.